Frequently Asked Questions

Panoramic Event Design is a group of hospitality artisans who specialize in event management and production. We provide unforgettable experiences for our clients by ensuring that their events run seamlessly from installation to strike. We provide a wide range of services including: Day Of  Coordination,  Month - To-Month Coordination, Partial Planning,  Event Staffing, Banquet +  Beverage Management Services, Event Rentals, and More!

 We Cover Celebratory, Corporate and Personal Events including:

• Celebratory - Weddings, Anniversaries, Engagements, Baby Showers, Birthdays, Community Coming of Age Events & Celebration of Life Events
• Corporate - Product  or Location Launch Events, Company Parties + Team Building  Experiences, Conferences, Tradeshows & Showcases
• Personal -  Al Fresco Picnics, Hosted Dinners, Girl's Night, Boy's Night, Craft Mixology Classes (Craft Mocktail Classes are available for our N/A friends!), Food + Wine Pairings & Sommelier Services  

Guest Count: Our specialty are events up to 180 Guests. At this time, Panoramic Event Design does not take on events with a guest count larger than 180 guests. 

We have headquarters on both the Central Coast of California and in Metro Denver Colorado

• Our Santa Barbara office covers events between Los Angeles County to San Luis Obispo County.
• Our Denver office covers Metro Denver County and Denver's Surrounding Metro Inclusive Counties  up to  Boulder County.

As a destination company, we also offer destination management packages to bring Team Panoramic to you! If your event happens to be outside of the above-mentioned counties, feel free to ask us about our travel options!

Yes, we currently offer a Partial Planning & Coordination Package in addition to our regular coordination services.  We offer more flexibility so you can finetune what your event actually needs!  Our coordination packages are our specialty and are geared for those who have most of their event finalized and the majority of their event vendors booked, and are simply seeking a team of people to direct your event and act as operations on the day-of. However, if you do need help finding a few last-minute event folks to round out your vendor team - Check out out our  Event Staffing Packages for in-house staffing options. If there's something you're looking for that we don't offer; let us know! We have a wide network of vendor friends all across the event's world spectrum, that we would be happy to recommend!

Absolutely! Tell us about each package you are interested in; and if there is something not listed, please reach out to us to see if we can accommodate it!

Here's Our Process From Start To Finish In Ten Steps!

1. INQUIRE: You reach out to us here online, or by phone, and tell us a little about your event date, and the services you are interested in.
2. SCHEDULE A CONSULTATION:  We schedule an initial complimentary video consultation with you Via Google Meet, WhatsApp, or Zoom to get to know you and learn more about your event, and help narrow down how we can assist you on event day.
3. CONSULTATION + VENUE WALKTHROUGH: During the consultation, we will ask questions to learn more about your event day logistics, your vendor team, any venue policies we need to know about, and to clarify our team's duties and services for event day. Later on, and only if applicable for your event an onsite venue walkthrough is scheduled for us to meet with you in person. During your walkthrough we will map out the scope and scale of the venue, and have you talk us through all of the event spaces being used.
4. CONSULTATION RECAP: We send you a consultation recap of all that was discussed  for you to review, and wait for you to confirm or make any changes, add-ons, or adjustments needed. We operate on a first-come, first-serve basis so don't wait too long to confirm in order to move forward with booking!
5. CONTRACT + DEPOSIT INVOICE:  Once confirmed, we send you an official contract and an invoice for a 50% deposit payment to book. You have (1) week from the contract sent date to sign and to complete the deposit payment to move forward with booking.
6. START OF CONTRACTED SERVICES: Once your payment is processed; your date is booked and Our Team's services will begin on your contracted start date. Your service start date will be either (1-3) Months Out, (3-6) Months Out, OR  (6 Months - 1 Year) Out depending on the packages and services booked.
7. EVENT REHEARSAL + OTHER RELATED EVENTS: Clients are guaranteed (1) Event Rehearsal Practice on Event Day Only - If needed.  If the rehearsal takes place outside of the main event date, or any other related events outside of the main event date that you would like us to attend (including but not limited to: food and beverage tastings, final vendor/venue walkthroughs, additional event locations, welcome weekend events, rehearsal dinners, or after parties, etc...) these can be accommodated permitting team scheduling availability - additional fees will be applied per event needed.
8. BALANCE PAYMENT: The final balance payment is due (2) weeks out from your event date. 
9. EVENT DAY: We arrive on event day and take over from here! We will direct and oversee all contracted services for event installation, staffing, vendor communication, and event breakdown.  If your event has a multi-day installation or breakdown timeline, you can hire us to oversee that as well; permitting team scheduling availability - additional fees will be applied per extra date needed.
10. POST-EVENT FOLLOWUPS: We check in with you (1) week after your event date to see if you were satisfied with services and to follow-up on any account discrepancies if needed; and again (1) Month after your event to collect any event photos or media you would like to share with us at that time.

Yes, Panoramic Event Design is Insured. If you or your venue are in need of a proof of insurance verification (COI) once booked - just let us know and we can send you one!