Frequently Asked Questions

Panoramic Event Design is a group of hospitality artisans who specialize in event production. We provide unforgettable experiences for our clients by ensuring that their events run seamlessly from installation to strike. We provide a wide range of services including: Day Of  Coordination,  Month - To-Month Coordination, Partial Planning,  Event Staffing, Banquet +  Beverage Management Services, Event Rentals, and More!

 We Cover Celebratory, Corporate and Personal Events including:

• Celebratory - Weddings, Anniversaries, Engagements, Baby Showers, Birthdays, Community Coming of Age Events & Celebration of Life Events
• Corporate - Product  or Location Launch Events, Company Parties + Team Building  Experiences, Conferences,  Tradeshows & Showcases
• Personal -  Al Fresco Picnics, Hosted Dinners, Girl's Night, Boy's Night, Craft Mixology Class, (Craft Mocktail Classes are available for our N/A friends!), Food + Wine Pairings & Sommelier Services  

Guest Count: Our specialty are events up to 200 Guests. We provide a minimum of (2) Panoramic Event Team Members for events that are under 120 guests. Events between 120-150 guests will require a minimum of (3) Team Members to be present pending event review, and events between 150-200 will require (3-4) Team Members to be present pending event review. At this time, Panoramic Event Design does not take on events larger than 200 guests. 

We have headquarters on both the Central Coast of California (Los Angeles Counties - San Luis Obispo Counties) and in Metro Denver Colorado, and its surrounding counties.  As a destination company, we also offer destination management packages to bring Team Panoramic to you. Ask us about our travel options!

Yes, we currently offer a partial planning package in addition to our regular coordination services.   We offer more flexibility so you can finetune what your event actually needs!  Our services are geared for those who have most of their event finalized and the majority of their event vendors booked, and are simply seeking a team of people to direct your event and act as operations on the day-of. However, if you do need help finding a few last-minute event folks to round out your vendor team - Check out our Partial Planning Package or our  Event Staffing Packages for in-house options. If there's something you're looking for that we don't offer; let us know! We have a wide network of vendor friends all across the event's world spectrum, that we would be happy to recommend!

Absolutely! Tell us about each package you are interested in; and if there is something not listed, please reach out to us to see if we can accommodate it!

Here's Our Process From Start To Finish In Ten Steps!

1. INQUIRE: You reach out to us here online, or by phone and tell us a little about your event and the services you are interested in.
2. SCHEDULE A CONSULTATION:  We schedule a consultation with you - For Local Events: We can either meet in person onsite at your event venue for a walkthrough, or over coffee/tea at a local coffee shop. For Destination and Travel Events: We will schedule an initial Video Meeting  (via Google Meet, WhatsApp, or Zoom) or Phone Meeting, and will meet with you onsite at  your event venue at a later date.  
3. CONSULTATION OR VENUE WALKTHROUGH: During the consultation, we will ask questions to learn more about your event day logistics, your vendor team, any venue rules and regulations we need to know about, and to clarify our team's duties and services for event day. During your walkthrough we will map out the scope and scale of venue, and have you talk us through all of the event spaces being used.
4. CONSULTATION RECAP: We send you a consultation meeting recap of all that was discussed and wait for you to confirm or make any changes, add-ons, or adjustments needed. We operate on a first-come first-serve basis so don't wait too long to confirm!
5. CONTRACT + DEPOSIT INVOICE:  Once confirmed, we send you an official contract and an invoice for a 50% deposit payment to book. You have (2) weeks from the contract sent date to sign and to complete the deposit payment.
6. START OF CONTRACTED SERVICES: Once your payment is processed; your date is booked and Our Team's services will begin on your contracted start date (Your start date will be either (1) Month Out, (3) Months Out, OR  (6) Months Out depending on the services booked) 
7. EVENT REHEARSAL + OTHER RELATED EVENTS: Clients are guaranteed (1) Event Rehearsal Practice on Event Day Only.  If the rehearsal takes place outside of the main event date, or any other related events outside of the main event date that you would like us to attend (including but not limited to: food and beverage tastings,  final vendor/venue walkthroughs, additional event locations, after parties, etc...) these can be accommodated permitting team scheduling availability - additional fees will be applied per event needed.
8. BALANCE PAYMENT: The final balance payment is due (2) weeks out from your event date. 
9. EVENT DAY: We arrive on event day and take over from here! We will oversee all contracted services for event installation, staffing, and event breakdown.  If your event has a multi-day installation or breakdown timeline, you can hire us to oversee that as well; permitting team scheduling availability - additional fees will be applied per extra date needed.
10. POST-EVENT FOLLOWUP: We check in with you (1) week post your event date to see if you were satisfied with services and to follow-up on any account discrepancies if needed. 

Yes, Panoramic Event Design is Insured. If you are in need of a proof of insurance verification once booked - just let us know and we can send you one!